Downloads

 Data Security

These are important documents covering how to properly handle and secure critical data for the New York State Migrant Education Program.

Title File type File size
 Educational Law, Section 2DAn excerpt of the law governing proper disclosure of PII docx 46.71 KB
 Full Policy & Procedure GuideThe complete data security policy for NYSMEP pdf 660.63 KB
 Guide to Encryption with Microsoft Office & 7-zipA simple reference sheet explaining how to encrypt and decrypt using NYSMEP approved tools pdf 176.36 KB
 MSIX Policies and Procedures Manual MSIX Policies and Procedures Manual docx 108.88 KB
 Parent's Bill of RightsNew York State's parent's bill of rights with regards to organizational sharing of PII pdf 50.63 KB
 Quick Policy Reference SheetA quick reference sheet covering the basics of the NYSMEP data security policy pdf 238.61 KB

 Early Childhood

Academic tools and supplemental materials for early childhood development. The supplemental materials have been separated for easier access.

Title File type File size
 2018-19 NYS MEP ECA and Supplemental MaterialsThe entire 2018-19 NYS MEP Early Childhood Academic Tool and Supplemental Materials document. pdf 1.96 MB
 Section A: Number CardsPart of the 2017-18 supplemental materials - Number Cards pdf 359.47 KB
 Section B: Shape Cards Part of the 2017-18 supplemental materials - Shape Cards pdf 324.45 KB
 Section C: Upper Case Letter CardsECA Optional Areas: Print Concepts and Phonics – Letter Cards pdf 341.51 KB
 Section D: Lower Case Letter CardsECA Optional Areas: Print Concepts and Phonics – Letter Cards pdf 341.63 KB
 Section E: Color Splotch CardsPart of the 2017-18 supplemental materials - Color Splotch Cards pdf 567.41 KB
 Student Response Sheet - BurmeseBurmese Student Response Sheet pdf 1.32 MB
 Student Response Sheet - EnglishEnglish Student Response Sheet DOCX 22.75 KB
 Student Response Sheet - KarenKaren Student Response Sheet pdf 677.11 KB
 Student Response Sheet - SpanishSpanish Student Response Sheet pdf 255.7 KB

 Homeless

Forms to use when submitting information about homeless students to the Esperanza Program.

Title File type File size
 2018 - 2019 Intake Eligibility Form2018 - 2019 Intake Eligibility Form docx 20.69 KB
 2018 - 2019 Student Report Form2018 - 2019 Student Report Form docx 25.6 KB
 N.Y. Education Law Section 3209 as amended on 4.20.17Education of Homeless Children pdf 270.44 KB
 NAEHCY Transportation for Formerly Homeless Students Under the McKinney-Vento ActThis memo clarifies the responsibility of local educational agencies (LEAs) to provide transportation to students who complete the academic year at their schools of origin after finding permanent housing. pdf 28.35 KB
 NCH Education of Homeless Children and YouthThis fact sheet examines the barriers to public education faced by homeless children and youth, the progress states have made in removing those barriers, and current policy issues. A list of resources for further study is also provided. pdf 172.69 KB
 NYS Early Childhood Services for Young Children Experiencing HomelessnessKnow the early care and education infrastructure in your community and access the highest quality services for young children experiencing homelessness. pdf 268.07 KB

 Recruiter Tools

These are useful documents for recruiters, including ID&R flyers, parent surveys, tools and manuals. Links to additional resources can be found at The Recruiter's Corner

Title File type File size
 ECOE ManualA guide to creating an electronic COE using MIS2000 pdf 1.69 MB
 Eligibility FlyerA handy brochure explaining the NYS MEP in English and Spanish. pdf 610.87 KB
 Farmworker Program FlyerA handy brochure explaining the NYS MEP while eliminating the use of the word migrant, in English and Spanish. pdf 614.87 KB
 ID&R Flyer (English)A tear-off flyer with contact information for the NYSMEP (English) docx 552.46 KB
 ID&R Flyer (Spanish)A tear-off flyer with contact information for the NYSMEP (Spanish) docx 474.66 KB
 ID&R Parent Survey (English)A short ID&R parent survey form in English pdf 467.43 KB
 ID&R Parent Survey (Nepalese)A short ID&R parent survey form in Nepalese docx 297.37 KB
 ID&R Parent Survey (Spanish)A short ID&R parent survey form in Spanish pdf 467.03 KB
 International Grades Equivalency ChartA conversion chart for matching US school levels with international grades pdf 115.03 KB
 International Grades Equivalency ChartA conversion chart for matching US school levels with international grades xlsx 21.11 KB
 MEP Guidance (2017)The U.S. Department of Education guide to the education of migratory children under Title I, part C pdf 198.56 KB
 OME ID&R Manual (2013)The Office of Migrant Education's guide to ID&R pdf 2.97 MB
 Recruiter's Toolkit (2018)The complete guide to ID&R within the NYSMEP pdf 8.09 MB

 Student Forms

These are forms that will be used for student intake throughout the school year.

Title File type File size
 Academic Service Intensity RubricUse the Academic Service Intensity Rubric (ASIR) with the needs assessment data collected to determine the individual Service Level for each student. docx 22.86 KB
 EasyCBM AdministrationOne-page Guidance for administering easyCBM in 2018-19. Highlights who is assessed, what assessments are used and when the assessment WINDOWS are open. pdf 126.88 KB
 ECA Student Response Packet – EnglishRecord student results from the ECA. Includes one Interpretation Rubric and one cutting page. Find the full Early Childhood Academic Tool resources in the Downloads for Early Childhood. pdf 408.62 KB
 Grades 9-12 Advocacy Data CollectionSupport Services that count toward the 4 or more hours of advocacy and individual support for students in grades 9-12. docx 30.06 KB
 Graduation Plan GuidanceProvides explanation for each field in the Graduation Plan Part 1 and Graduation Plan Part 2. pdf 194.61 KB
 Graduation Plan Part 1Part 1 – One page to collect summary of student’s pathway to graduation. pdf 136.39 KB
 Graduation Plan Part 2Educators use Part 2 to guide students through the process of setting long-term and short-term goals, and planning steps to achieve their goals. Data can be entered on this form electronically or manually. pdf 292.22 KB
 Oral English/Basic Literacy Screening ToolThis tool is intended for use as an informal evaluation of oral English and beginning literacy skills for OSY. pdf 1.22 MB
 OSY Profile and Personal Learning PlanOSY Profile – provides collection of data about student to determine the types of services for the student. Personal Learning Plan – documents the student’s short-term learning goal and process to reach the goal. docx 107.26 KB
 Service Level Requirement ChartHighlights the required and encouraged services by grade and service intensity level. pdf 136.38 KB
 Student Intake FormNo description provided docx 41.21 KB
 Student Intake Form GuidanceNo description provided docx 71.58 KB
 Student Mid-Year Summary FormNo description provided docx 42.37 KB
 Student Mid-Year Summary Form GuidanceNo description provided docx 74.11 KB
 Supplemental Codes (2018-19)No description provided pdf 121.75 KB

 ESSA Training

Training materials for the Every Student Succeeds Acts

Title File type File size
  Eligibility Flow Chart and Interview Pattern (English) Eligibility Flow Chart and Interview Pattern - English docx 151.44 KB
  ESSA Eligibility Scenarios ESSA Eligibility Scenarios pptx 1.7 MB
  ESSA Interview Questions (English) ESSA Interview Questions - English docx 27.79 KB
  ESSA Terminology (English) ESSA Terminology - English docx 101.7 KB
  ESSA Terminology (Spanish) ESSA Terminology - Spanish docx 102.19 KB
  The ESSA Interview The ESSA Interview pptx 1.13 MB
 Eligibility Flow Chart and Interview Pattern (Spanish)Eligibility Flow Chart and Interview Pattern- Spanish docx 155.06 KB
 Eligibility TimelineEligibility Timeline docx 48.63 KB
 ESSA ChangesESSA Changes pptx 1.23 MB
 ESSA Interview Questions (Spanish)ESSA Interview Questions - Spanish docx 30.58 KB
 NCLB Written Complaint & Appeal ProceduresWritten complaint and appeal procedures form taken from the No Child Left Behind Act pdf 54.25 KB

 Calendars

These are calendars and timelines used for various projects across the New York State Migrant Education Program

Title File type File size
 Data Cycle Timeline 2019A spreadsheet of data cycle deadlines. Updated: March 2019 xlsx 23.76 KB
 Data Timeline Calendar 2019A calendar for data collection and entry, April 2019 through December 2019 pdf 304.46 KB
 MEP Calendar 2018 / 2019Migrant Education Program calendar for the 2018/2019 academic year: Updated February 2019 pdf 226.86 KB
 MEP Calendar List 2018 / 2019Migrant Education Program important dates for the 2018/2019 academic year: Updated February 2019 pdf 96.99 KB

 IDR Plan

Resources to accompany the New York Identification & Recruitment Plan

Title File type File size
 Basic Eligibility ScenariosNo description provided pptx 3.34 MB
 Completing the ECOENo description provided pptx 4.01 MB
 Eligibility FlyerNo description provided docx 405.8 KB
 Eligibility Guidelines (ESSA)No description provided pptx 1.67 MB
 Eligibility Reversal FormNo description provided docx 31.53 KB
 Farm Directory TemplateNo description provided xlsx 23.94 KB
 Farmworker Program FlyerNo description provided docx 550.94 KB
 Interview TrainingNo description provided pptx 254.31 KB
 IRRC Targeted Response to ID&R Interstate Coordination Request FormNo description provided docx 42.97 KB
 Keeping Your Home Clean and Safe Lesson PlanNo description provided pdf 592.96 KB
 Laws in the United States Lesson PlanNo description provided pdf 711.9 KB
 MSIX TrainingNo description provided pptx 3.12 MB
 New York State ID&R Recruiter Toolkit (2018)No description provided pdf 4.68 MB
 Parent Survey (English)No description provided docx 297.15 KB
 Parent Survey (Spanish)No description provided docx 297.83 KB
 Personal Information Lesson PlanNo description provided pdf 926.78 KB
 Recruiter Field Performance Evaluation FormNo description provided doc 107 KB
 Referral Spreadsheet (template 1)No description provided xlsx 26.5 KB
 Referral Spreadsheet (template 2)No description provided xlsx 40.5 KB
 Reinterview FormNo description provided docx 2.1 MB
 Safety ProtocolsNo description provided pptx 848 KB
 Statewide Recruiter Training ChecklistNo description provided docx 48.18 KB
 Staying Hydrated Lesson PlanNo description provided pdf 388.49 KB
 STI Lesson PlanNo description provided pdf 190.65 KB
 The Electronic Certificate of Eligibility Manual (ECOE) for RecruitersNo description provided pdf 1.69 MB
 Title I, Part C Non-Regulatory Guidance (March 2017)No description provided docx 261.42 KB

 Miscellaneous

Miscellaneous forms, files, and documents.

Title File type File size
 Bilingual shopping listA bilingual shopping list with links to pictures of common Hispanic foods pdf 110.59 KB
 MSIX User Account FormForm used to request a user account for accessing MSIX pdf 131.7 KB